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Communication Plan
Document Communication Plan
Author: Daniil Lebedev
Version: 0.1
Date: 02.02.2024

Introduction

The purpose of this communication plan is to define the communication methods and channels used for the team Croissant working on Tukko Traffic Visualizer project. Clear and consistent communication ensures good information flow as well as helps to achieve project's quality objectives.

Stakeholders

Project Stakeholders can be divided into four groups from the point of view of communication:

  1. Project group team members Daniil Lebedev, Juho Kylmä, Eetu Hyyrynen, Matilda Stenius, Oliver Paajanen, Pasi Salokoski
  2. Project manager(s) and Coaches Marko Rintämäki, Pekki, Karri, Alena, Marika, Lauri, Ifktar, Justus
  3. Stakeholder representatives Reima Parviainen
  4. Other external stakeholders (e.g. Head of Department(s), technical experts, etc.)

This plan provides the basis for communication between the project team and three other project stakeholders.

General Communications Channels

Our team is using Discord and Teams as main forms of written and verbal communication channels

  • Teams as daily scrum
  • Discord as main communication platform

Written Communication Models

Project-related written communications use the document templates as described in the book 'Yrityksen viestintä' (Corporate Communications, Kortetniemi, 1997) / JAMK Jyväskylä University of Applied Sciences reporting guidelines / something else (what?). Digital document storage format is further defined in a specific documentation plan.

Internal Communications

  • Daily Scrum: Every monday and friday 9:00-9:15 Teams meeting with the point of overall discussion of ongoing and upcoming tasks.

Communications with Coaches

Good and open communication between the team and the coaches is the key to allow coaches to have clear and complete view of the project, and thereby provide the team with sufficient resources to support the project and its progress. The most important communication channel will be Discord and Monday and Friday coach meetings with Marko Rintamäki in Zoom. The most important channel of communication is Discord, other ways are used where possible and necessary.

Communications with Stakeholder Representatives

Meetings play a key role in the communication between the project team and the stakeholder representatives. Regular executive team meetings and their agendas are prepared by the project manager. In addition to the above, the primary communication channel is Discord. Reima Parviainen is responsible for current affairs on behalf of the stakeholder and Marko Rintamäki for project management.

Communications with External Stakeholders

TODO Project team's own judgement is used with communicating with external stakeholders. Some of the external stakeholders (other projects, part of the department's staff..) have the opportunity to communicate via [LN DISCUSSION DATABASE HERE]. In addition, external stakeholders are provided information on the project's website.

Monitoring and Evaluation of Communications

The success of the communications are continuously evaluated during the project, especially during weekly coach meetings and as well as in communication studies. Any inconvenience will be addressed immediately and the communication plan modified if and / or necessary.

Sources

Original can be found here: http://homes.jamk.fi/~huojo/opetus/IIZP2010/